Choosing nonprofit or church accounting software for your organization can be a stressful and tedious chore!
You are not looking for the best accounting software on the market. Instead...you are looking for the fund accounting software that best fits the needs of your particular organization.
Some questions to ask yourself in selecting your nonprofit or church accounting software:
Keep in mind that what works for one organization may not work as well for another! Although it is good to check with other similar organizations on the software they use, every church and nonprofit is unique and what accounting software may work for your friend, Joe's church may not work as well for yours with more or less assets and liabilities.
So do your research, read other people's reviews, take advantage of free trials, but most importantly keep in mind that you want the best accounting software that will fit comfortably with your particular organization:)
*See 3 common mistakes people make when choosing church software.
The following church accounting software reviews are a quick summary of a few of the well-established accounting software companies.
They are not a recommendation as most of the software listed I have not personally used except for Aplos, QuickBooks Pro, and QuickBooks Online (QBO). I am relying on our considerate readers to give their feedback and comments on the church accounting software they personally use.
Church Windows and PowerChurch are 2 of the top church accounting software; however, they do require some training and are quite expensive for small churches that may not need such a robust software.
So I am emphasizing again to do your homework before you purchase any software for your church or nonprofit organization.
This is my nonprofit accounting software of choice! It is perfect for churches and nonprofits that rely on non accountants for data entry.
Aplos Software was made specifically for churches and nonprofits. You don't have to install anything because it is web-based, and it is easy to use.
They are reasonably priced and they offer a 15 day free trial for new users. Also, if you are a church that has planted within the past year, or is planning to launch soon they will give you 6 months free.
Note: FreeChurchAccounting readers can also enjoy a 30% discount for 12 months simply by entering FCA30FOR12 in the promo code box!
Aplos also integrates with WePay, an online giving app. See more about it in this article: How to Accept Online Giving
Because I have set up many churches in Aplos and taught them how to use it effectively and because I have many current bookkeeping clients in Aplos, I can give you an in-depth review of that church accounting software here: Aplos Software Review
QuickBooks Pro and Premier is an off-the-shelf accounting package. Although the price can be considerably lower than specialty church accounting software, there are some factors you need to be aware of such as its limitations.
It will track income and expenses; however, it is designed for for-profit business, so users have to develop ways to work around its fund accounting limitations. Its class tracking feature works well for tracking restricted and designated funds.
I believe it can be an affordable option for many churches. Especially with a wonderful resources like CPA,Lisa London's QuickBooks for Churches book! The book is written for beginner and advanced church bookkeepers alike, in a friendly and easy-to-understand style. It provides step-by-step instructions on how to set up or improve Quickbooks for your church. Note: FreeChurchAccounting readers can enjoy a 10% discount simply by entering "FCA" in the discount code box! She also has online classes that are awesome for setting up and using the desktop AND online versions of QuickBooks.
The Quickbook Pro usually runs about $150 - $200. The QuickBooks Nonprofit edition is considerably higher at around $300 - $400.
Quickbooks Online (QBO) is also a good option for churches and nonprofits. Even though my nonprofit and church accounting software of choice is Aplos, TechSoup's free offer (well almost free ...there is a $50 admin fee) QBO or QB (desktop) is had to beat. QBO is currently $60 a month...so I advise most of my monthly bookkeeping clients to take advantage of that generous offer. See more on TechSoup's offer.
I am a QBO Pro Adviser and specialize in setting up and training churches how to use QBO. I also offer monthly bookkeeping services in QBO. See more on my bookkeeping and payroll services here: Church Accounting Services
Since I do work with so many churches and nonprofits in QBO and have set up more churches than I can count in that online accounting software, I can give you a pretty extensive review of QBO on this page: QuickBooks for Churches
Windows software tracks your church congregation,
its happenings and its giving. It handles the church
receipts and disbursements, its budget and its employee payroll. It
is a church software package that consists of a number of programs that
can be used alone or as a unit. The five modules currently include:
Note: This is a church accounting software that has been around a long time and is probably great software (I have never personally used it); however, the feedback I am getting from my readers is that it and PowerChurch are a little expensive and a little too robust for smaller churches...especially for those churches that rely on volunteers for their accounting. It may be a little difficult for new volunteers to learn and efficiently use.
PowerChurch organizes membership, contributions, accounting, events, and general record keeping, with one complete package. You can account for contributions, maintain payroll, track your budget and automate your accounts payable and receivable.
The Accounting system is not just for non-profit fund accounting use - it is specially designed for churches. A setup assistant walks you through the process of creating your chart of accounts and establishing beginning balances. The accounting section also includes accounts payable, accounts receivable and payroll modules.
Shepherdbase (Church Membership Database) provides small to large churches with an affordable, easy solution to track: memberships (unlimited), groups, events, contributions, attendance and much more.
Shepherdbase has many great benefits and features such as the ability to generate reports within minutes ready to print for the Pastor after he calls requesting such reports as the Membership Directory (includes each member's address, phone, birthday, anniversary, etc.), Church Attendance Report, Events Report, Groups Report, Family Report, Contribution Statement, and Contribution Letters.
Church Community Builders...
Church Community Builders is a cloud-based management software used to track contribution management and online giving, volunteers, membership, check-ins, etc.
I have not personally used this software, so I cannot give you an in depth review of it, but several of my clients have used and are currently using it.
From them I have received a variety of opinions, many loved it but most of my smaller church clients that relied on "not really tech savvy" volunteers said it was not the best church management solution for their churches.
*Want an in-depth peer review of a LOT of church software? See Capterra's Church Management Software
As I stated above, I use only 2 different accounting software for my clients: Aplos and QuickBooks. I know there are more "full bodied" church accounting software systems available...but those are the 2 accounting software that I am an expert in and they both work quite well for my clients =)
I love Aplos for tracking donors and their donations as well as their accounting ...BUT I don't like tracking donors/donations in QBO. It can be done...but not efficiently...so I use an "outside" donation management software with most of my QBO clients.
AND with the higher demand for online giving....I try to make sure the donation software will handle online giving AND let me put in offline giving as well.
See more on How to Accept Online Giving!
Again...I can only give you an honest review on what I have personally used ...so the 3 donation management and online giving software I like the best are...
Planning Center Giving...
I personally think this is the best and easiest to use for tracking online and offline donations and donors....BUT the monthly fee is based on the amount of donations...so it can get expensive for those with greater amounts of donations.
Let me start off by saying, Planning Center has a lot of different modules that you can use for such things as music, registration and check in services, event planning, etc., but I am only familiar with the "giving" module...so that is what I am reviewing.
Usually the set up is handled by my clients, but all of them have said that is was pretty easy and planning center's support was good.
As their accountant, I love the reporting capability of Planning Center Giving! It is the easiest software I have ever worked with as far as being able to log in and get reports for my clients online and physical (offline) donation breakdowns.
My clients also tell me their donors really like the "ease" of setting up and using the online giving.
Donors are issued an instant donor receipt when they give online, but generating contribution statements are also a snap in planning center.
Overall I think Planning Center is a great option for donation management...but it can get pricey...so another option is...
Breeze will track offline donations as will as processing and tracking online giving like Planning Center, but unlike Planning Center that has separate modules you can purchase individually and collectively....Breeze includes all of their church management features in one "package" with one simple flat rate of $50 per month.
Like Planning Center, you can use Breeze for organizing church events and check-in/registration, and like most church management software, you can also organize your donors into groups and have their contact information at the touch of a button.
As my client's accountant, I think the "fund designation and batch" reports are a little harder to pull up and use for splitting up deposits in QBO. Reconciling those reports with QBO can sometimes be a pain too, however...
my clients that use Breeze tell me that that the set up and use of the online giving is a snap.
Breeze states on their website that they are "focused more on small and mid-sized churches" and I do believe it can be a good option for church management and online/offline giving tracking for churches.
Breeze also has a comparison page to see the difference between them and Planning Center...but keep in mind that Breeze wrote it =) Planning Center Online vs Breeze
If you use Aplos, a good option for online giving is WePay. It integrates with Aplos and does the hard work for you by automatically entering the complete donation on the donor's giving record and then applying the fees where they go in your accounting.
BUT I have had a few of my clients complain that there are more "failed" giving attempts with WePay ...but if you use Aplos you may want to try it out. It has low processing rates too.
Keep in mind that it is just for online giving and offline giving will still need to be tracked with Aplos's donation module...which is pretty simple to use and integrates with their accounting module.
Note: there are lots more donation management solutions available such as Church Community Builders I reviewed in the Church Management section above, and I will be adding to these sections as I get the opportunities to try some of them out...but in the meantime...
do your due diligence!
Research Research Research!
And use free trials before purchasing =)
Please take a moment out to help a fellow church volunteer/staff by submitting a comment on the church accounting software you have used.
Please include approximately how many church members your church has for comparison sake. (Your church fund accounting software might be just right for your 300+ member church, but be a little too much for someone else's 30 member church.)
Please also include what you like or dislike about the software.
Would you recommend the software to another church administrator?
You can also ask questions about accounting software...again include approx numbers of church members.
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The comments above are for general information purposes only and do not constitute legal or other professional advice on any subject matter. See full disclaimer.