Deleting funds in Fund Accounting

by Don Colvin
(Olathe, KS)

I have several funds that I don't need anymore and I need to delete. I have a custom coded fund accounting system running on a AS/400.

When I delete all the accounts in a fund I get a message that the entire G/L is out-of-balance. I checked all the accounts in that fund and everything is 0 (current and last year).

The out-of-balance is because of the fund balance. Even though the accounts are all zero there is a fund balance left in the fund. Where can I transfer that fund balance to?

Vickey's reply

You are probably going to have to contact your system’s support.

I use QuickBooks and in it...if an account has at any time had a balance in cannot delete it. You can make it inactive, but you cannot delete it.

Comments for Deleting funds in Fund Accounting

Click here to add your own comments

Delete a Fund.
by: Don Colvin

You have to be able to delete a fund. In fund accounting you setup multiple one-time funds. If you cant't delete a fund then your Balance Sheet, Stmt of Revenues and Expenses report just keep growing and growing. There must be a way to transfer the fund balance so a fund can be deleted.

Click here to add your own comments

Join in and write your own page! It's easy to do. How? Simply click here to return to Church Accounting Software.