Nonprofit and Church Accounting Blog

This accounting blog...

  • informs you when any new web pages appear on my site,
  • shows you the latest question, comment, or tip posted by readers...(please feel free to browse the questions below and answer the ones you feel comfortable answering),
  • let's you know when an error is found in my free financial spreadsheets and how to correct them.

Feb 16, 2019

Vickeys Bookkeeping Services

Vickeys Bookkeeping services include bookkeeping for churches and small nonprofits. Contact for more details on our 3 different customizable levels of services.

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Feb 09, 2019

W2 with no wages but only housing allowance and federal tax withheld

This is my first time filing taxes as a bivocational pastor. I only take a housing allowance from the church. I had them withhold federal taxes on

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Feb 09, 2019

Child care costs

Our worship leader performs the task as a ministry to the church (he takes no salary). However, he has asked for child care reimbursement, as the time

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Feb 09, 2019

Pastoral Education Reimbersement

We have a salaried Youth Pastor who is working toward his divinity degree. As part of the agreement the church has with him, he is reimbursed for any school

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Feb 06, 2019

Housing Allowance Approval

Is there a process to get approval from the Federal Government before claiming housing allowance? Some sort of form to submit?

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Feb 06, 2019

Reimbursement of Church Expenses

We received donations from church members for a reimbursement of a mission leader appreciation dinner. I do not know how this should be added to QBO!

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Feb 06, 2019

Refunding a restricted donation

Does anyone have a sample of a letter to go along with a refund of a restricted donation that was requested by the donor?

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Feb 06, 2019

Events Income

We are trying to make sure our chart of accounts is categorized correctly. Besides our tithes and offerings, which we categorized as non-profit revenue

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Jan 25, 2019

w2 box 1 troubles

I am using the social security on line site to file the w2's for our pastors who receive $24000 and $20,000 annual compensation which is all designated

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Jan 23, 2019

First Time Pastor

Would I proceed the way that your example states even if I didn't pay any income taxes? Wasn't aware of how the process went, nor did anyone at the church

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Jan 23, 2019

Can a pastor add to his housing allowance maintenance dues on time share property he owns?

Can a pastor add the total years monthly maintenance dues on time share property he owns?

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Jan 23, 2019

Is not having an EIN legal and how does the Church Staff then report their info for tax time.

Our church does not have an EIN ( not registered with the IRS ) which appears to be legal according to the IRS 501 (c)(3) document. However, what do

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Jan 23, 2019

As a minister, can i have 2 different housing allowances from different sources of income

I am currently employed part time as a pastor with a portion of it set as a housing allowance. I have recently starting drawing a portion of my United

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Jan 23, 2019

Misclassification of Workers in a Church or Nonprofit

Misclassification of workers is a big issue with many small churches and nonprofits.

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Jan 20, 2019

Where does the Savings account go in the COA, and how to you record transfers?

My husband and I built the spreadsheet I've been using for church books years ago. I am transition over to your 5 fund church accounting spreadsheet.

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Jan 20, 2019

Miniser housing no salary 2018

We had a pastor who only received 1 partial housing allowance and no salary before leaving in 2018. Does he still need a W2 form or what since he had

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Jan 16, 2019

Bookkeeping Packages for Church and Nonprofits

Examples of bookkeeping packages for churches and small nonprofits for Vickeys Bookkeeping Services.

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Jan 16, 2019

Run paycheck thru payables vs payroll?

If one of our pastors does not want me with withhold their Fed Tax, should I run their check thru normal payables or should I still do it thru quickbooks

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Jan 16, 2019

Church donates vehicle to Pastor

How do we show the donation of a vehicle we purchased for Pastor's use in 2017 and transferred title to him in 2018?

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Jan 16, 2019

Designated Fund Accounting

Is there an IRS source for guidance on the rules for designated funds? Or is there some other authoritative source that can be cited as the standard?

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Jan 16, 2019

Annual filing?

Hi, I am a new treasurer for a church. so I do my monthly federal payment and then the 941 quarterly form; what is required at year-end? Thanks for

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Jan 13, 2019

Filing a Form W-2 for a Church

How to file a form W-2 and W-3 for a church.

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Jan 13, 2019

Filing Form 1099-MISC for Churches

Tips completing a form 1099-MISC for a church or nonprofit.

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Jan 06, 2019

Tax Cuts and Jobs Act (TCJA) Effect on Churches and Nonprofits

How is the new tax reform laws in the TCJA affecting churches and nonprofits? Read how some of the new laws could require some them to file and pay taxes for the first time.

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Jan 06, 2019

All Pastor's wages/housing allowance reported on 941

I reported all wages/housing allowance on all of our 2018 941 forms this past year. Can I put this amount in box 1 of his w-2 and then put the H.A. in

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Dec 28, 2018

Church Accounting Services

Need church accounting services? Let us take care of your books! Vickeys Bookkeeping provides 3 unique levels of monthly bookkeeping services and set up and training engagements.

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Dec 28, 2018

Accountable Reimbursement Plan Guidelines

Review the 3 requirements for accountable reimbursement plan reimbursements to be considered accountable.

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Dec 28, 2018

Revival Pastor taxes

Our church paid mileage of two hundred dollars and four hundred seventy five for preaching. Does he receive a 1099 on the full amount?

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Dec 08, 2018

Year-End Checklist for Churches and Nonprofits

See a year-end checklist for churches. Includes tasks that should be completed before the end of the year to ensure a smooth transition into the new year.

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Dec 08, 2018

To Do List for Churches and Nonprofits

Important to do list for churches and nonprofit organizations at the end of the year and beginning of the next year.

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