Church Accounting Software Tips

Choosing nonprofit or church accounting software for your organization can be a stressful and tedious chore!

You are not looking for the best accounting software on the market. Instead...you are looking for the church fund accounting software that best fits the needs of your particular church.

Choosing Church Accounting Software:

Some questions to ask yourself in selecting your church accounting software:

Choosing Church Accounting Software
  1. What is your church’s budget for accounting software?
  2. How much does technical support and program updates cost?
  3. Do you need accounting software specifically designed for churches or will an off-the-shelf accounting package do?
  4. How user-friendly is the software?
  5. Do you need payroll capabilities? Will it integrate with your current or future payroll software?
  6. Will the software package require additional hardware?

Tips for choosing and setting up your accounting software: Changing Accounting Software

Keep in mind that what works for one organization may not work as well for another! Although it is good to check with other similar organizations on the software they use, every church and nonprofit is unique and what accounting software may work for your friend, Joe's church may not work as well for yours with more or less assets and liabilities.

So do your research, read other people's reviews, take advantage of free trials, but most importantly keep in mind that you want the best accounting software that will fit comfortably with your particular organization:)

*See 3 common mistakes people make when choosing church software.

The following church accounting software reviews are a quick summary of a few of the well-established accounting software companies.

They are not a recommendation as most of the software listed I have not personally used except for Aplos, QuickBooks Pro, and QuickBooks Online (QBO). I am relying on our considerate readers to give their feedback and comments on the church accounting software they personally use.

Church Windows and PowerChurch are 2 of the top church accounting software; however, they do require some training and are quite expensive for small churches that may not need such a robust software.

So I am emphasizing again to do your homework before you purchase any software for your church or nonprofit organization.

Need help setting up an effective accounting system!

Overwhelmed with the accounting part of your ministry?

Have a high turnover of individuals keeping the books?

Hiring a full time in-house bookkeeper not affordable or even a possibility at this time?

Let us take care of your books! 

We can also set up an accounting system and train you how to use!

Church Accounting Software:

Aplos Software®....

This is my nonprofit accounting software of choice! It is perfect for churches and nonprofits that rely on non accountants for data entry. See my entire review: Aplos Review

Aplos Software was made specifically for churches and nonprofits. It is inexpensive, you don't have to install anything because it is web-based, and it is easy to use. 

They are reasonably priced with their base package starting at $25 a month and they offer a 15 day free trial for new users. Also, if you are a church that has planted within the past year, or is planning to launch soon they will give you 6 months free.

Note: FreeChurchAccounting readers can also enjoy a 25% discount for 6 months simply by entering FCA in the promo code box!

Aplos has added a wonderful online donation module. See more about it in this article: How to Accept Online Giving

Church Accounting Package

A set of 4 ebooks that cover the following topics...

  • Fund Accounting Examples and Explanations
  • Setting up a fund accounting system
  • Donation management
  • Minister compensation and taxes
  • Internal controls and staff reimbursements
  • Much more - Click here for details

ChurchWindows®....

Church Windows software tracks your church congregation, its happenings and its giving. It handles the church receipts and disbursements, its budget and its employee payroll. It is a church software package that consists of a number of programs that can be used alone or as a unit. The five modules currently include:

  • Membership
  • Scheduler
  • Contribution
  • Accounting
  • Payroll

Note: This is a church accounting software that has been around a long time and is probably great software (I have never personally used it); however, the feedback I am getting from my readers is that it and PowerChurch are a little expensive and a little too robust for smaller churches...especially for those churches that rely on volunteers for their accounting. It may be a little difficult for new volunteers to learn and efficiently use.

PowerChurch®....

PowerChurch organizes membership, contributions, accounting, events, and general record keeping, with one complete package. You can account for contributions, maintain payroll, track your budget and automate your accounts payable and receivable.

The Accounting system is not just for non-profit fund accounting use - it is specially designed for churches. A setup assistant walks you through the process of creating your chart of accounts and establishing beginning balances. The accounting section also includes accounts payable, accounts receivable and payroll modules.

QuickBooks®....

QuickBooks Pro and Premier is an off-the-shelf accounting package. Although the price can be considerably lower than specialty church accounting software, there are some factors you need to be aware of such as its limitations.

It will track income and expenses; however, it is designed for for-profit business, so users have to develop ways to work around its fund accounting limitations. You can use its class tracking feature, but some users find the reports they need to produce difficult with that feature.

I believe it can be an affordable option for many churches. Especially with a wonderful aid like CPA,Lisa London's QuickBooks for Churches book! The book is written for beginner and advanced church bookepers alike, in a friendly and easy-to-understand style. It provides step-by-step instructions on how to set up or improve Quickbooks for your church. Note: FreeChurchAccounting readers can enjoy a 10% discount simply by entering "FCA" in the discount code box!

The Quickbook Pro usually runs about $150 - $200. The QuickBooks Nonprofit edition is considerably higher at around $300 - $400.

Quickbooks Online is also a good option for churches and nonprofits. I did a review on QBO on my small business site. Even though it pertains to small business, see this article for some likes and dislikes of the new QBO:

QuickBooks Online Review

For additional information about using QuickBooks for churches and nonprofits, visit this page on QuickBooks.

Church Management Software:

Shepherdbase...

Shepherdbase (Church Membership Database) provides small to large churches with an affordable, easy solution to track: memberships (unlimited), groups, events, contributions, attendance and much more with no security so you can modify to fit your church needs then add security easily at a later time.

Shepherdbase has many great benefits and features such as the ability to generate reports within minutes ready to print for the Pastor after he calls requesting such reports as the Membership Directory (includes each member's address, phone, birthday, anniversary, etc.), Church Attendance Report, Events Report, Groups Report, Family Report, Contribution Statement (IRS approved) and Contribution Letters (merged with Shepherdbase to include contributions).

See more Shepherdbase information and Shepherdbase screen shots.

*Want an in-depth peer review of a LOT of church software? See Capterra's Church Management Software


Church Accounting Software Comments

Please take a moment out to help a fellow church volunteer/staff by submitting a comment on the church accounting software you have used.

Please include approximately how many church members your church has for comparison sake. (Your church fund accounting software might be just right for your 300+ member church, but be a little too much for someone else's 30 member church.)

Please also include what you like or dislike about the software.

Would you recommend the software to another church administrator?

You can also ask questions about accounting software...again include approx numbers of church members.

Questions, Comments, and Reviews About Accounting Software

Do you have a question or comment regarding church accounting software? Share it!

Archive of Church Accounting Software Questions and Comments

Click below to see contributions from other visitors to this page...

(Click on the read or post comment on the bottom of the question to see the answers and/or add your own comments or answers!)

ChurchPro Pros and Cons??? 
We have been using Church Pro for approximately 7 years. The program is not user friendly but the support staff has always been helpful and patient. …

Small Church - Deciding on Using Flockbase Accounting Software 
We have a small church with 24 members and 3 person on the payroll. I just started to work with the Treasurer to help with the accounting. We have …

Does ICONCMO do what Quickbooks does plus membership data 
We are in transition. We just purchased the newest Quickbooks Pro to update our old version, and then heard that some members of the finance committee …

New Church - New full suite software 
We are forming a new chuch and need to select a software package that will provide as much as possible in one package. Any suggestions. We have 200 members …

Church Financial Software for Migrating with Existing Data 
I am a treasurer of a small/medium congregation (150 average Sunday attendance; 500k approximate budget per year). I've been using a (rather good) …

Aplos - Security 
We were a small church of 25 that has exploded to 250. Shepherds Base is what we were using, with few complaints. Aplos has all that I am looking for but …

QB vs other church software 
My co worker wants us to purchase Power Church software and use it for everything, including AP and payroll. I'm "green" so how does PC compare to QB? …

How to print 1099's (churchtrac user) 
Our church uses Churchtrac. I need to print 1099's. I have the blank forms, but do I need to buy software to print them correctly?

Small Church needs uncomplicated software 
Help...We are a very small church with approximately 75 members on the church roll. We only have 2 paid positions, all others are volunteer. We currently …

Money Counts 
Is the program 'Money Counts' still available? What is the latest version? Do you have any reviews or comments regarding its use?

importing bank info into church acct software 
Does anyone know of any church accounting software that will allow you to import deposits & expenses into church management software? Know the answer?

We are no-profit organization 
Are there any free accounting software for non-profit groups? Where would I find these? Know the answer? Face the same situation? Please post

Free Accounting Software 
A free alternative to QuickBooks is GNUCash and is downloadable from http://www.gnucash.org/ The product can operate on different platforms e.g. Windows, …

Power Church Plus software 
A number of churches in our association use Power Church Plus software. It is wonderful for accounting, contributions, etc. It also has a wonderful module …

Deleting funds in Fund Accounting 
I have several funds that I don't need anymore and I need to delete. I have a custom coded fund accounting system running on a AS/400. When I delete …

Which Church Accounting Software Is Best? 
Question regarding church accounting software: I am the pastor of a 3 months old church. We have about 15 members and I am currently the one doing …

Church Accounting Software 
I am the treasurer to a small church of about 80 members, and I wanted to purchase software that would specialize in fund accounting. I am new to accounting …

Anyone heard of ChurchPro Software? 
For non-profit church pro 2010 has all that is required including FAS 95 & 117 IRS regulations. Has anyone used this software?

Churchtrac 
Have any of you ever used or are currently using this software? If so, could you give us your opinion on it? Are you using it free or did you pay for …

Membership Plus Software Application 
Does anyone know where I can find instructions or information on how to use Membership Plus 10?

Please Recommend Best Church Accounting Software 
Need user friendly, easy to figure out church accounting program for non-accountant church treasurer. It must be able to generate reports with graphs and …

CDM plus 
Anyone using CDMplus? What do you think of it?

Church Manage Pro 
I used http://www.churchmanagepro.com I found it had all the features in one and was for a good cause, Highly recommended.

looking for accounting software that covers different assemblies 
Our church a little growing church that’s organized in assemblies of about 10 to 150 members each and we would like to have an accounting software that …

Click here to write your own.

Church Windows 
I have been using Church Windows for 10+ years and love it. I have the older version with Donations instead of Contributions and Financials instead …

Church Windows - not that hard 
My level of accounting knowledge is not at all advanced. I understand the basic account types, DR/CR between account types and the difference between …

mEMBERSHIP pLUS 6.0 
We purchased a new computer. We could not transfer all information from old computer to the new one. And the old installation disc can't be found. …

Weekly reports on income in column format  
Our church is used to seeing reports in the column / table format. Each week of the month is in a separate column, and expenses within the week are simply …

Does Aplos give you the ability to print checks like Quickbooks? 
Looking into getting Aplos but I can't tell if it gives you the option to print checks.. also can you keep up with tithes and print year end donation receipts? …

Transaction Reports in Money Counts 
I belong to a small church that uses Money Counts 9.0. Can anyone tell me if it possible to get printable reports showing transactions by Payee name, …

fund accounting 
I am looking for software to keep track of many small funds, such as milk fund, hot lunch fund, grade 1, grade 2, etc., etc. We have about 20 funds. …

Anyone used Working Church mangement software? 
Is anyone familiar with Working Church by Brothers in Christ software company? I am researching various options for our church.

Servant PC Resources? 
Have you heard anything about Servant PC Resources?

Shelby Software 
We have used Shelby software for a number of years. It is an excellent software that integrates, membership, accounting, purchase orders, etc, http://www.shelbysyst …

ServantKeeper 
This software comes in 3 parts - Admin Pro, Membership Pro and Contribution Pro. It is very easy to enter and track contributions and generate various …

RDS Advantage 
I'd like to know if you've had a chance to review RDS Advantage. Their accounting software is really good and they have a desktop version and a cloud version. …

Churchinfo 
I have been using Churchinfo as the church membership and accounting software. It does not cost anything and is very simple and powerful to use. It is …

Church Windows 
As an accountant by training and church administrator by calling, I like church windows. It's fund accounting works nicely for keeping things seperate. …

any church accounting software 
We need accounting software that will handle two currencies (US dollars and pesos) and is designed specifically for churches - any suggestions? Roberta …

Shepherd's Staff 
I finally managed to enter my data into Shepherd's Staff. I was able to make a balance sheet report that I first exported to Excel, but the columns were …

Click here to write your own.

The comments above are for general information purposes only and do not constitute legal or other professional advice on any subject matter. See full disclaimer.

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