by Sally

We are trying to go paperless. Is it ok to have people submit a picture of their receipt. Do we actually need the physical copies?

Comments for Reimbursement

Click here to add your own comments

Jan 28, 2013
by: Anonymous

I worked for a large organization until last May and they also were going paperless, they still had to have the original receipts for reimbursements...something about...the original document must be in the office file for reimbursements, for proof of expense and also so they can not accidently be claimed more than once.
IRS Pub 463 states "Documentary evidence: You generally must have documentary evidence, such as receipts, canceled checks, or bills, to support your expenses"

Hope this helps

Click here to add your own comments

Join in and write your own page! It's easy to do. How? Simply click here to return to Church Accounting FAQs.

Need training on how to use QBO or Aplos effectively for a church or better yet ...need an expert in either of those accounting software to do your monthly bookkeeping and/or payroll? See more on our accounting services!