Annual To-Do List

Don't Miss Important IRS Due Dates!

By January 31, do the following:

  • Complete W-2 forms ( Give every employee a W-2.)
  • Complete and send W-3 Form ( Send Copy A of all W-2s issued for the previous year to the Social Security Administration, along with the W-3 transmittal form.)
  • Complete 1099-MISC forms ( Give 1099 MISC for each independent contractor paid $600 or more during the year for services provided to your organization)
  • Complete and send 1096 Form ( Send all the 1099-Miscs to the IRS, along with the 1096 transmittal summary form.)
  • Complete State Employers Withholding Tax Return (In Oklahoma this is an OW-9 and is due by the 20th. Check with your state government to see when your state Employers Withholding Tax Return is due..or if one is required. )
  • Complete Form 941 ( Send Form 941 "Employer’s QUARTERLY Federal Tax Return" to the IRS. Make sure it is postmarked on or before the 31st. )
  • Complete 1040ES for qualifying ministers. (Estimated taxes are due by the 15th of this month for compensation earned in Sept, Oct, Nov, and Dec of the year before.)

Always keep a copy  of EVERYTHING and ANYTHING you send to ANYONE or any AGENCY.

Church Accounting Package

A set of 4 ebooks that covers the following topics...

  • Fund Accounting Examples and Explanations
  • Setting up a fund accounting system
  • Donation management
  • Minister compensation and taxes
  • Internal controls and staff reimbursements
  • Much more - Click here for details

**For a Canadian To-Do-List...go to Church Treasurers of Canada Inc.

By Last Day of April, do the following:

  • State Employers Withholding Tax Return (In Oklahoma this is an OW-9 and is due by the 20th. Check with your state government to see when your state Employers Withholding Tax Return is due..or if one is required. )
  • Form 941 ( Send Form 941 "Employer’s QUARTERLY Federal Tax Return" to the IRS. Make sure it is postmarked on or before the 30th. )
  • Complete 1040ES for qualifying ministers. (Estimated taxes are due by the 15th of this month for compensation earned in Jan, Feb, and March.)

By the 15th of June, do the following:

  • Complete 1040ES for qualifying ministers. (Send in estimated taxes for compensation earned in April and May.)

By Last Day of July, do the following:

  • State Employers Withholding Tax Return (In Oklahoma this is an OW-9 and is due by the 20th. Check with your state government to see when your state Employers Withholding Tax Return is due..or if one is required. )
  • Form 941 ( Send Form 941 "Employer’s QUARTERLY Federal Tax Return" to the IRS. Make sure it is postmarked on or before the 31th. )

By the 15th of September, do the following:

  • Complete 1040ES for qualifying ministers. (Send in estimated taxes for compensation earned in June, July, and August.)

By Last Day of October, do the following:

  • State Employers Withholding Tax Return (In Oklahoma this is an OW-9 and is due by the 20th. Check with your state government to see when your state Employers Withholding Tax Return is due..or if one is required. )
  • Form 941 ( Send Form 941 "Employer’s QUARTERLY Federal Tax Return" to the IRS. Make sure it is postmarked on or before the 31th. )


Need a Consultation, help setting up an effective Accounting System, or someone to do your monthly bookkeeping?