Single Contribution checks less than $250.00

by Don
(Morgantown WV)

Some families turn in their offering envelopes every Sunday. Some families turn them in maybe once a month.

Let's say a family only attends church once in January, and let's suppose it's the last Sunday of the month. They turn in 4 offering envelopes, containing checks written and dated for the 4 Sundays in January.

Each check is for $100. Our bookkeeper will record that as one donation for $400. That's the way the church received the donation, all at once.

The giver wants us to record it as four donations, each for $100. When we prepare the end of year tax receipt, we list it as a one-time donation of $400, requiring us to list it separately as a gift greater than $250.

Is this the correct way to handle this, or is the giver correct in asking us not to list it as a gift greater than $250??

Comments for Single Contribution checks less than $250.00

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Feb 16, 2011
Count each seperately
by: Pete

Whether 4 seperate envelopes of $100 each or checks of $100 each you count each seperately. You don't add them together.

This protects you because you have an audit trail. You look back at your records in 3 years and see $400 for January but they claim they gave 100 in december which you held and shouldn't and 200 in january and 100 in february.

Count each separately.

Feb 28, 2011
Posting Contribution Checks
by: Vickey

I agree with Pete.

Post each check and its corresponding check number as single contributions.

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