The following is partial lists of recommended records retention
Many churches and nonprofits organizations will keep many of
these documents and records electronically.
The following time periods
applies to both physical and electronic documents.
Permanent Records Retention Schedule:
These are records vital to your organization. Copies or originals
of some of these records (articles of incorporation, bylaws, etc.)
should be stored offsite of your church or nonprofit organization
perhaps in a secure location such as a local bank.
Corporate records and documents such as articles of incorporation,
bylaws, annual corporate reports, corporate seals, minute books, signed
minutes of the Board and all committees
Licenses and permits
Property records and documents such as property deeds, assessments, and rights of way
Property Insurance policies
Documents evidencing terms, conditions, or restrictions on gifts
Tax-exemption documents and related correspondence
Tax returns-income, franchise, property
Annual Information returns-federal and state
IRS or other government audit records
Notice: Retention period for sales taxes and property taxes are determined by state law. A local CPA or attorney should be consulted.
Receipts and supporting documents are very important to keep on file. See this article on:
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