Recording church member cash gifts

by Paul Sykes
(Summerfield Florida)

We are in encountering a situation that we don’t have an answer for.

For an example. Our youth ministry has a budget for $1,000.

A couple then donates $1,000 to the ministry.

We have a sub bank account set up in Quickbooks for these cash gift for the youth.

But the problem comes when we write a check against the cash donation for say the $1,000 it exhausts both the cash sub account and also the budget.

How do we prevent this? Please give us some advice.

Comments for Recording church member cash gifts

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Jan 15, 2020

Don't use Bank Sub Accounts =)
by: Vickey

I don't like using bank subaccounts to track designated and restricted funds =(

It makes it hard to reconcile and is not a good method of tracking funds...BUT ...

to answer your question =)

I would do a journal entry debiting the sub account for the $1000 "gift" and crediting the main account where the offering was probably recorded.

That way the balance shows 2k in that "ministry/fund".

Anyone else using this method that could chime in to help Paul?

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Join in and write your own page! It's easy to do. How? Simply click here to return to Church Accounting FAQs.

If you want to DIY your payroll, I highly recommend you look at using Gusto! It is very user friendly and their support is awesome! Plus they know how to set up and maintain payrolls for churches and nonprofit organizations.

Note: I am a "partner" of Gusto, but as I have told you before ... I never recommend anything that we or our clients have not tried and love =)

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