Fund Accounting in Quickbooks

by Maria
(Rogersville, MO, USA)

Question regarding class tracking in Quickbooks:

Which method do you recommend for a small church to use that has Quickbooks software? I'm trying to set it up by class tracking, but I'm confused as how I tie together the income/expenses that I already have set up to the classes. Or is the classes separate from the chart of accounts?

Vickey's Reply

Class tracking is definitely the easiest method.

Yes, classes are separate from the chart of accounts.

After you have set up all the income and expense accounts in the chart of accounts….

Go to Edit, Preferences, on left side of window…click Accounting…click Company tab. Click little boxes next to ”use class tracking” and ”prompt to assign classes”.

Now go to List, Class List…in little window…click on classes and the New.

Set up your classes. Some people set up 3 classes for income: Unrestricted, Temporary Restricted, and Permanently Restricted. Then set up individual funds as subclasses under one of the 3 classes.

Whenever you enter a transaction you will be need to assign a class to it.

You might want to consider purchasing Running QuickBooks in Nonprofits: The Only Comprehensive Guide for Nonprofits Using QuickBooks. It was written in 2005 so some things are different in the new QB and a lot of it pertains to nonprofit revenue such as grants; however, it still contains some great information for setting up and maintaining QB for a church.

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Apr 20, 2011
Change Software
by: Anonymous

I am also a church treasurer as well as a business owner. I use Quickbooks for my business but would not recommend it as appropriate software for a church. We have been using "Church Windows" for about 10 years now and are very happy with it. It is set up for fund accounting and is also denomination specific.

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Join in and write your own page! It's easy to do. How? Simply click here to return to QuickBooks.

If you want to DIY your payroll, I highly recommend you look at using Gusto! It is very user friendly and their support is awesome! Plus they know how to set up and maintain payrolls for churches and nonprofit organizations.

Note: I am a "partner" of Gusto, but as I have told you before ... I never recommend anything that we or our clients have not tried and love =)

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