Does a receipt need to made each Sunday for a gift over $250?

by Mike Johnson
(Milaca, MN (USA))

Our staff and finance people are having a debate regarding whether we need to receipt each week for the checks over $ 250 or is one receipt at the end of the year for all those who give over $250 cumulative for the year sufficient?


Your donation receipts or acknowledgments can be issued gift-by-gift, monthly, quarterly, annually, or any other frequency. That is totally up to your church. If you have a policy and procedure manual, the frequency should be recorded there.

Personally, I would not issue it every week, most donors do not want that much paperwork and usually find it more convenient to get an annual contribution statement in January. You can just attach a itemized statement with it.

Hope this helps,

Church Accounting Package

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Comments for Does a receipt need to made each Sunday for a gift over $250?

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Aug 28, 2010
Recipts for gifts / contributions
by: Marcus in Texas

Our small church has about 125 active members with an annual operating budget of about $200,000. We have a half-time secretary who maintains the giving records on her computer. Everyone who gives by check or who places cash in a "Tither" envelope with name(s) and amount information on the outside of the envelope is entered into the giving record. The secretary mails a copy to each individual or family at mid-year (as of the end of June) and then another report is sent at the end of the calendar year. It is not a requirement that individual receipts be completed and given to the donor as each gift is received. The giving record maintained by the church secretary includes any size gift as long as it can be tied back to a particular donor.

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