Payroll Tax Forms: Form 941 Information and Instructions

What is Form 941?

It is one of the federal payroll tax forms used to report to the IRS:

• number of employees
• total wages paid during the quarter
• withholdings and total payroll taxes paid during the quarter

Instructions on how to calculate payroll taxes.

***For Canadian payroll tax forms..go to Church Treasurers of Canada Inc

When is Form 941 due?

If you withhold federal payroll taxes, you must submit a Form 941 Employers Quarterly report to the IRS according to the following schedule:

• First quarter ends March 31...report due April 30
• Second quarter ends June 30...report due July 31
• Third quarter ends Sept 30...report due Oct 31
• Fourth quarter ends Dec 31...report due Jan 31

How is Form 941 prepared?

*First: Summarize all your payroll information for the entire quarter

*Second: Enter payroll information gathered into the Form 941

*Third: Sign the Form 941

*Fourth: Make a copy of it before you mail it to the IRS.

*Fifth: Include a check payable to the United States Treasury for the amount of the tax due. Put the Form number, year, and which quarter it is for on your check. Make sure you include the 941-V with your check. (Skip this step unless you are classified as small...have a payroll tax liability of $2,500 or less per quarter} Click here to determine how your organization is classified according to the IRS.

*Sixth: Mail in the preprinted envelope the IRS provided with your Form 941 package. Or if you don't have a preprinted envelope, look up the mailing address you need to send to on page 4 of the Form 941 instructions booklet.

Notice there are different address for different states and if you are sending a payment in or not.

****Important: Most states have their own state payroll tax forms due in the same month as the form 941s. Oklahoma’s is an OW-9 (Oklahoma Employers Withholding Tax Return) and is due by the 20th of the month following the close of the quarter (April 20, July 20, Oct. 20, and Jan. 20).

Did your organization pay more than than $600 in rents, services, prizes and awards and other income payments to any nonemployee during the year? If so review this page: Form 1099-MISC Information and Instructions

If you have paid employees, you must prepare W-2 and W-3 forms each year. Review this page for Form W-2 Information and Instructions.

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