Is there a list of business reimbursements that are qualified to reimburse and a list that is not?

by Karen Mercer

I work for a church, is there a list of business reimbursements that qualify to be reimbursed and a list that do not qualify?

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Jun 30, 2018
New Tax Law
by: Anonymous

Does this list comply with the new tax law.

May 03, 2018
List of Qualified Accountable Reimbursements
by: Vickey

The following are examples of reimbursable expenses:

Education – Tuition, fees, books, supplies, and (if the school is away from the pastor’s home area) transportation, meals, and lodging are reimbursable. Education expenses which qualify your pastor for a new trade or business (such as carpentry, etc.) are not reimbursable.

Meal & Entertainment – Reimburse a pastor 100% of his cost for meals and entertainment. When his spouse is present because the spouse of the person being entertained is present, her meal is reimbursable. The cost of meals for the pastor’s children are never deductible.

Mileage – The pastor should keep a log of his miles (including the mileage at the beginning and end of each year) and be reimbursed for his business miles at the standard mileage rate.

Travel – The cost of train, airplane, boat, bus fare, auto rental, taxi, hotel, motel, meals, gratuities, telephone, travel insurance, baggage charges, cleaning, and laundry costs are reimbursable when a pastor travels on business. A pastor might travel to attend a church convention, a speaking engagement, to lecture, to perform a wedding or a funeral, to provide pulpit supply, an evangelistic meeting, on deputation, to church camp, etc.

Excerpt from the Stewardship Foundation website which is an EXCELLENT resource for questions like this!

See page for a list of things that are NOT reimbursable:

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If you want to DIY your payroll, I highly recommend you look at using Gusto! It is very user friendly and their support is awesome! Plus they know how to set up and maintain payrolls for churches and nonprofit organizations.

Note: I am a "partner" of Gusto, but as I have told you before ... I never recommend anything that we or our clients have not tried and love =)

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