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Quickbooks for Churches and NonProfits

by Tom
(Geographical Center of North America - Rugby, ND, USA)

I'm curious about using the Quickbooks setup with equity accounts. I have a number of funds - church, school, capital campaign, youth group - for starters.

Church, capital campaign, and youth group use the same checkbook, school has separate one. I want to track church and school by income and expense categories - payroll, utilities, donations, investment income. I want to track captial campaign income by categories, but expenses by project - roof, carpeting.

Youth group income and expenses both get tracked by project.

I don't understand the relationship between the cash, equity, income, and expense accounts as outlined in your "Fund Accounting" publication.

Is it possible to use Quickbooks in this way, or am I simply asking to much of a non-fund-accounting package?

I love the Quickbooks reports, data entry process, and drill down ability, but the COA just doesn't seem a good fit. Is Quickbooks Non-Profit any more fund-accounting friendly?

Thanks for your help.

Know the answer? Face the same situation? Please post your answer or comment by using the "comment" link below. Thank you!




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Quickbooks for Churches and NonProfits

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Oct 26, 2009
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starstarstarstarstar 		Quickbooks Accounting Software
by: Vickey

QuickBooks accounting software capabilities are numerous, but it is still generic accounting software.

Its fund accounting capabilities are limited. However, I believe you could set it up to do most of what you asking.

Kathy Ivens had a very detailed book: Running QuickBooks in Nonprofits: The Only Comprehensive Guide for Nonprofits Using QuickBooks that explains how to set up Quickbooks to track different funds and campaigns.

I have not used the QuickBooks Non-Profit, so I am unsure of its capabilities. If any of this site?s readers use this particular software...could you submit a comment on its capabilities in this area?

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