Quickbooks for Churches and NonProfits

by Tom
(Geographical Center of North America - Rugby, ND, USA)

I'm curious about using the Quickbooks setup with equity accounts. I have a number of funds - church, school, capital campaign, youth group - for starters.


Church, capital campaign, and youth group use the same checkbook, school has separate one. I want to track church and school by income and expense categories - payroll, utilities, donations, investment income. I want to track captial campaign income by categories, but expenses by project - roof, carpeting.

Youth group income and expenses both get tracked by project.

I don't understand the relationship between the cash, equity, income, and expense accounts as outlined in your "Fund Accounting" publication.

Is it possible to use Quickbooks in this way, or am I simply asking to much of a non-fund-accounting package?

I love the Quickbooks reports, data entry process, and drill down ability, but the COA just doesn't seem a good fit. Is Quickbooks Non-Profit any more fund-accounting friendly?

Thanks for your help.

Know the answer? Face the same situation? Please post your answer or comment by using the "comment" link below. Thank you!

Comments for Quickbooks for Churches and NonProfits

Click here to add your own comments

Oct 26, 2009
Quickbooks Accounting Software
by: Vickey

QuickBooks accounting software capabilities are numerous, but it is still generic accounting software.

Its fund accounting capabilities are limited. However, I believe you could set it up to do most of what you asking.

A good reference to have is Lisa London's book: QuickBooks for Churches. See the bottom of my QuickBooks page for more details. FreeChurchAccounting readers can use the discount code "FCA" for a 10 percent discount on all of Lisa's products.

Oct 27, 2014
equity update on balance sheets with Quick Books
by: Ann

I hope any question I need an answer for is considered okay :) to post here.
on Quick Books, on the balance sheet, I know QB updates retained earnings BUT do I make equity adjustments manually??? so starting the balance for new year is correct??
Thanks so much for your help

Click here to add your own comments

Join in and write your own page! It's easy to do. How? Simply click here to return to QuickBooks.

Need a Consultation, help setting up an effective Accounting System, or someone to do your monthly bookkeeping?